Even in this age of internet and virtual reality, many businesses still rely on using papers for their regular operations. Going paperless has remained a myth for most of them. Paper-based system is still the most preferred way of doing businesses. Despite the rapid improvement in the technologies, paper usage is showing no sign of weakening.

Among the various weak points of the paperless office trend, lacking a proper direction was a notable one. The proponents of this system aimed at getting rid of paper once and for all. But that doesn’t sound like an achievable target, at least for now. As radio has found its way in face of superior technologies like television and internet, paper is still closely related with our personal and professional lives.

Instead of abolishing the use of paper, a more realistic goal would be to create a more efficient process of managing data. The ideal approach will target a system which utilizes and manages the available data in the most efficient ways. Unlike the old system, converting the data from physical to digital versions doesn’t work anymore. Rather, the new system should make the data accessible from any place, platform and infrastructure.

Fortunately, advances in various technologies have tremendous potential for helping the paperless office trend. For instance, Google Glass was introduced with the promise of obscuring the widespread use of smartphones. While that goal was not realized, this is definitely a step towards creating the more efficient workspace of the future.

In order to take full advantage of the appropriate technologies and improve the system, it is very important to clearly identify the limitations of the existing system. In that regard, the following infographic by Ademero could be very useful for the interested audience. It clearly outlines the possible impacts of a paper-based system. As an added bonus, you will also find some proven tips about reducing your dependence on papers.

 Impacts of Paper-based System and Benefits of Going Paperless

Infographic Source: Ademero

2 thoughts on “How A Paper-based System Affects Us And The Benefits Of Going Paperless

  1. One of the problems is that if you contract with government the paperwork is mind boggling. We’ve been trying to get the state to go paperless for 2 decades. They’re still “working on it.”

  2. If you want to reduce paper, eliminate all the endless meetings where staff are required to come up with ideas, even if they are bad. Meetings generate paper output.

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